Angel Vazquez
05-06-2010, 03:17 PM
If you are looking to payout one consignor account then follow the steps below.
First, open the account in the Inventory Module and click on the Transactions tab.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1134.png">
The bottom of this page will provide the total payable amount to date.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1135.png">
Note: If the amount appears in RED then the account has a negative balance and money is owed to the store by the consignor. This may happen in cases where fees were charged on an account that has not sold enough items to make up the difference.
If money is payable to the account, then you may click on the Pay Client button to continue.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1139.png">
The next screen that appears, will allow you to specify a item sold date range. This is useful for stores that only payout for items that sold the previous month.
For example, if the current date is 5/6/2010 and you would like to payout for items that have sold up to 4/30 then the date range should read as 1/1/1980 through 4/30/2010.
You may also be able to change the starting date if you are looking to only pay for items that sold in one month. For example, 4/1/2010 through 4/30/2010 will only allow items that sold in that date range to be included in the payout.
You also have the ability to choose a item received date. Although not many stores use this approach, there are some who payout based on the received date of the items. Word of caution, do not change the dates on both item sold and item received. This may cause you to not pay your consignor what is actually owed and should be paid. Using too many filters may prevent the correct amount from being paid.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1220.png">
The remaining options are:
Payout Number: This is the check number on the check you will be printing or handing to the consignor.
Check Fee: A fee amount that you wish to charge for providing a check. In some cases stores will charge a .50 to 2.00 fee to help cover postage and check expenses.
Minimum Payout: This is the total payable amount the consignor must have on account in order to receive a check. For example, if this amount is set to $10.00, then the consignor must have more than $10.00 on their account to receive a check.
Check Type: This is only used if you have purchased special checks from Resaleworld or a bank with a supported format and plan to use them with Liberty. The Quickbooks style check prints the actual check information on the top third of the page. The Laser/Ink Jet style will have the check information printed on the center of the page. There is also a Dot Matrix style for older printers that come with side rollers. These checks would come with perforated side edges that contain holes.
After making your selections, you may then click on the OK button to continue with the payout.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1451.png">
The next screen will appear with the amount payable to the consignor based on the options chosen.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1452.png">
If you choose to Print & Post, then a check (Checks purchased from Resaleworld) will print and the money will post on the account. If you are handwriting checks and still choose Print & Post, you will be able to print the check stub to blank white paper to later attach to your handwritten check. The Post Only option will simply post the payout to the account without printing a check stub.
After clicking on Print & Post or Post Only, you will then notice the total payable amount decrease or balance to 0.00. If this does not immediately occur after posting the payout, you may need to click on the Refresh button highlighted in the sample below.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1457.png">
Once you have posted a payout, you may check the payout history under the Payouts tab within the account.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1512.png">
The Payment detail will appear on the bottom half and will display a lit of sold items and transactions included in the payout.
Note: If an error was made during the payout, you may delete the payout at any time by clicking on the Delete Payout button.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1515.png">
Be sure to select OK when prompted to delete Payout if needed.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1516.png">
Then click Yes on the final prompt asking if you are sure you would like to delete the payout.
First, open the account in the Inventory Module and click on the Transactions tab.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1134.png">
The bottom of this page will provide the total payable amount to date.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1135.png">
Note: If the amount appears in RED then the account has a negative balance and money is owed to the store by the consignor. This may happen in cases where fees were charged on an account that has not sold enough items to make up the difference.
If money is payable to the account, then you may click on the Pay Client button to continue.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1139.png">
The next screen that appears, will allow you to specify a item sold date range. This is useful for stores that only payout for items that sold the previous month.
For example, if the current date is 5/6/2010 and you would like to payout for items that have sold up to 4/30 then the date range should read as 1/1/1980 through 4/30/2010.
You may also be able to change the starting date if you are looking to only pay for items that sold in one month. For example, 4/1/2010 through 4/30/2010 will only allow items that sold in that date range to be included in the payout.
You also have the ability to choose a item received date. Although not many stores use this approach, there are some who payout based on the received date of the items. Word of caution, do not change the dates on both item sold and item received. This may cause you to not pay your consignor what is actually owed and should be paid. Using too many filters may prevent the correct amount from being paid.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1220.png">
The remaining options are:
Payout Number: This is the check number on the check you will be printing or handing to the consignor.
Check Fee: A fee amount that you wish to charge for providing a check. In some cases stores will charge a .50 to 2.00 fee to help cover postage and check expenses.
Minimum Payout: This is the total payable amount the consignor must have on account in order to receive a check. For example, if this amount is set to $10.00, then the consignor must have more than $10.00 on their account to receive a check.
Check Type: This is only used if you have purchased special checks from Resaleworld or a bank with a supported format and plan to use them with Liberty. The Quickbooks style check prints the actual check information on the top third of the page. The Laser/Ink Jet style will have the check information printed on the center of the page. There is also a Dot Matrix style for older printers that come with side rollers. These checks would come with perforated side edges that contain holes.
After making your selections, you may then click on the OK button to continue with the payout.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1451.png">
The next screen will appear with the amount payable to the consignor based on the options chosen.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1452.png">
If you choose to Print & Post, then a check (Checks purchased from Resaleworld) will print and the money will post on the account. If you are handwriting checks and still choose Print & Post, you will be able to print the check stub to blank white paper to later attach to your handwritten check. The Post Only option will simply post the payout to the account without printing a check stub.
After clicking on Print & Post or Post Only, you will then notice the total payable amount decrease or balance to 0.00. If this does not immediately occur after posting the payout, you may need to click on the Refresh button highlighted in the sample below.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1457.png">
Once you have posted a payout, you may check the payout history under the Payouts tab within the account.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1512.png">
The Payment detail will appear on the bottom half and will display a lit of sold items and transactions included in the payout.
Note: If an error was made during the payout, you may delete the payout at any time by clicking on the Delete Payout button.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1515.png">
Be sure to select OK when prompted to delete Payout if needed.
<img src="http://resaleworld.com/videos/angel/MB_Images/2010-05-06_1516.png">
Then click Yes on the final prompt asking if you are sure you would like to delete the payout.